Hall or lawn for your annual day?
The AC banquet hall gives you a weather-proof room with a clear stage view, which suits an awards programme with a fixed running order. The open lawn suits a festive evening with performances, music and a buffet that people wander between. Plenty of companies use both: the programme in the hall and dinner on the lawn. During the Pune monsoon we plan the evening indoors or keep the hall as a fallback.
How do you plan an annual day with us?
Annual days involve many people on the organising committee, so we keep the process simple:
Share the brief.
Date options, rough headcount, programme outline and whether families are invited.
Receive the proposal.
Space, food, timings and terms in writing, with one point of contact for your committee.
Walk through on site.
Visit with your committee and vendors to fix the stage, seating, green room needs and dinner layout.
Lock the running order.
We align food service and the changeover with your programme so dinner starts when the last award is given.
Stage, rehearsals and performances
Employee performances need a rehearsal slot and somewhere for performers to get ready. We can arrange an AV setup; tell us what you need. Seating layouts include theatre, classroom, cluster and U-shape; share your agenda and what your own AV vendor brings, and we confirm the set-up in writing, including stage, sound and lighting. We agree the vendor set-up and rehearsal timings with you in advance.
Music is allowed till 10 PM. The other timings for your annual day are agreed in writing. For stage decor and theming, see decoration planning.
Dinner, drinks and the guest list
In-house catering. Outside caterers are allowed with prior approval. Menus are shared on request, with options for vegetarian and non-vegetarian guests; see catering. Alcohol is allowed with the required licence or permit.
If employees bring their families, mention it: it changes the menu, the seating and the timing of the evening. Billing and GST invoices are covered on the corporate events page.